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Series Information
BALTIMORE CITY
BALTIMORE CITY ARCHIVES
(Register)
1797-1965
BRG32

Series Description

The register's office, among the first created by the municipal government after incorporation in 1796, had the responsibilities to maintain records and manage all funds. This office's authority was extended to account audits and settlement and the register in 1818 began to be annually elected by the two branches of the city council instead of joint mayoral and city council appointment.

By the 1820's the establishment of a funded debt through loans and stock emissions made the register's duties more complex. Negotiation and authorization for the expanding funded debt lay with the Commissioners of Finance, but the register was charged with its functional management including record keeping and account audits, collections, and payments.

As the size and intricacy of Baltimore's financial affairs grew, it became necessary to develop additional means of administration. In 1857 the comptroller was established to audit and settle all municipal accounts. The register continued to maintain the city's records and to serve as custodian of city funds although now only on instructions from the comptroller. A further attempt to lighten the load of Baltimore's financial machinery came in 1874. During this year a city librarian's office was created to relieve the register of keeping all municipal records except for those pertaining to the public debt and property titles.

The duties of the register remained stable up to 1946 when the office was abolished by a revised charter. Responsibility for keeping the records of the public debt and for custody of municipal monies and securities was vested in the department of the treasurer, an office merged into the Department of Finance in 1980.

For additional information see Jacob H. Hollander, The Financial History of Baltimore (Baltimore: Johns Hopkins University Press, 1899); Frederick P. Stieff, The Government of a Great American City (Baltimore: H. G. Roebuck & Son, 1935); ords. 5 and 8 (1797); ord. 8 (1857); ord. 129 (1874); and the Baltimore City Charter of 1946, sect. 62.






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Found 15 total items for this series.

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DateSeries NameDescriptionMSA Citation
  Details1800-1924HRS Indexed Records

Assorted items including correspondence, financial accounts, contracts and bonds, legal documents, contracts for municipal work, bills and receipts, insurance policies, and city stock certificates. Subjects cover numerous aspects of Baltimore financial management. Majority of contracts date from the 1880's to 1907, probably the likely predecessor of that found in RG.35, series 1, Contracts and Bonds, 1907-present.

A separate item index is available for all HRS indexed records at the Baltimore City Archives.

BRG32-1
  Details1817-1980Stock and Loan Records

Financial records relating to municipal revenue raised for a variety of enterprises. Some of the records are incomplete.

A listing of the types of stock and loans represented is available at the Baltimore City Archives.

BRG32-2
  Details1797-1914LedgersGeneral financial accounts with transactions listed as debits and credits within account categories such as street repairs, stock redemption, licenses, and taxes. Each volume represents a record of all transactions made during a specified period of time, usually one year. Cross references for each posting are provided to corresponding entries in the cash books (series 4) and the journals (series 5).BRG32-3
  Details1799-1914Cash BooksGeneral financial accounts with transactions listed as debits and credits according to date of receipt or expenditure. Each volume represents a record of all transactions made during a specified period of time, usually one year. Cross references for each posting are provided to corresponding entries in the ledgers (series 3) and the journals (series 5).BRG32-4
  Details1856-1876JournalsGeneral financial accounts with transactions listed as debits and credits within monthly account categories such as taxes collected in March and police expenses for August. Each volume represents a record of all transactions made during a specified period of time, usually one year. Cross references for each posting are provided to corresponding entries in the ledgers (series 3) and the cash books (series 4).BRG32-5
  Details1884-1910Index to the City DebtPersonal name indexes to owners of municipal stocks and bonds for 1884, 1890, 1904, and 1910. Values and transactions are indicated.BRG32-6
  Details1837-1848, 1853-1856License, Fine and Fee AccountsDaily listings for monies received from general licenses, tonnage, market rents, sale of manure, foreign passengers, municipal seals, fines, storage of gunpowder, and theatrical performances.BRG32-7
  Details1797-1839Annual Summaries of Municipal Revenue and Expenditures

Annual statements of city's financial accounts by category such as taxes and street repairs. Debits and credits are displayed separately.

Also available on microfilm (BCA 1190).

BRG32-8
  Details1926-1951Daily Cash Record SheetsListings of daily balances of municipal accounts in local banks. Deposits and withdrawals are also indicated.BRG32-9
  Details1918-1922, 1946-1955Petty Cash BooksMonthly record of city receipt of tax returns and deposits in local banks. Transactions are listed as debits and credits according to date of receipt or deposit.BRG32-10
  Details1862-1867Civil War Bounty and Relief RecordsAssortment of records relating to city and state efforts to acquire military recruits and provide relief for soldier's families. Enlistment bounty applications and receipts indicate soldier's name, company, and the sum entitled. Relief returns provide information regarding military dependents, primarily cash received. There is no orderly internal arrangement or index for this material. Several undated alphabetical lists of draftees and substitutes along with minutes of the bounty board (August 1864 - January 1865) are also available.BRG32-11
  Details1824-1845Newspaper ClippingsClippings from local papers concerning city elections, appointments, ordinances and resolutions, financial announcements, and advertisements for contract bids. Material probably was collected by the register in his capacity as custodian of municipal records.BRG32-12
  Details1877-1904Register Correspondence with City Solicitor

Letters concerning legal questions such as transfer of city stock ownership, redemption of stock, and methods of bond deposit.

Located in Box 106 of series 1.

BRG32-13
  Details1837-1909Assorted Financial RecordsIncluded are renewals of lost city stock certificates, 1837-82 (2 vols.); street paving and opening ledgers, 1905- 14 (2 vols.); city debt interest accounts, 1869-80 (1 vol.); attorney judgement collections, 1852-58 (1 vol.); city rents ledger, 1897-1907 (1 vol.); short term bank notes ledger, 1861 (1 vol.); interest collected on the city debt ledger, 1877-84 (1 vol.); interest paid on the funded debt journal, 1927-39 (1 vol.); and plats of public parks and squares - property book no. 3, 1879-1909 (1 vol.); unidentified ledger, ca. 1850 - ca. 1880; accounts of deposits and withdrawals of city bank funds, 1934-38.BRG32-14
  Details1828-1985Commissioners of Finance RecordsVariety of material relating to financial transactions associated with the city debt including cash books, 1905-63 (8 vols.); ledgers, 1828, 1909-23 (3 vols.); sinking fund accounts, 1835-61 (19 vols.); defense loans 1 and 2, (1863- 73) (1 vol.); financial reports, 1874, 1880-81 (6 vols.;' and minutes, 1839-71 (1 vol.). The minutes for 1972-1985 are on microfilm. (BCA 5550-52)BRG32-15
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